Last updated: 12 May 2026

1. Introduction

BartekDGreat ("we", "our", "us") is committed to protecting your personal data. This privacy policy explains how we collect, use, share, and safeguard your information when you use our website and services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

The data controller is BartekDGreat Ltd, registered in England & Wales. For data protection inquiries, contact us at privacy@bartekdgreat.com.

3. Information We Collect

We collect information you provide directly to us, including:

• Name, email address, date of birth, gender, and location

• Responses to application questions

• Communications you send us (e.g., help inquiries)

• Payment information processed through Stripe (we do not store full card details)

We also collect information automatically when you visit our site, including:

• IP address, browser type, device information, and operating system

• Pages visited, time spent, referral source, and click patterns

• Cookie and pixel data (subject to your consent — see our Cookie Policy)

4. How We Use Your Data

We use your personal data for the following purposes:

• Application processing: To review and assess your membership application

• Identity verification: To verify your identity

• Meeting management: To process bookings, send confirmations, and manage attendance

• Communication: To send service-related emails including application updates

• Analytics: To understand how our site is used and improve the user experience (with your consent)

• Advertising & retargeting: To deliver personalised advertisements and measure campaign performance across third-party platforms (with your consent)

• Legal compliance: To comply with applicable laws and regulations

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5. Legal Basis for Prcessing

We process your data based on the following legal grounds under UK GDPR:

• Contract: Processing necessary to provide our services

• Consent: Analytics cookies, marketing/retargeting pixels, and optional communications

• Legitimate interest: Improving our services, preventing fraud, ensuring platform security

• Legal obligation: Compliance with UK law and regulatory requirements

6. Data Sharing & Third Parties

We may share your data with the following categories of third parties:

• Payment processor: Stripe processes payments on our behalf and is an independent data controller for payment data

• Email delivery: We use managed email infrastructure to send transactional and service emails

• Analytics: Google Analytics receives anonymised usage data when you consent to analytics cookies

• Advertising platforms: When you consent to marketing cookies, data may be shared with Meta (Facebook/Instagram), Google Ads, TikTok, Snapchat, and LinkedIn for the purpose of retargeting, lookalike audience creation, and campaign measurement

We do not sell your personal data. Data shared with advertising platforms is governed by their respective data processing agreements and privacy policies.

7. International Data Transfers

Some of our third-party service providers are based outside the UK. Where data is transferred internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or UK adequacy decisions, to protect your data to UK GDPR standards.

8. Data Retention

We retain your personal data for as long as necessary to provide our services and fulfil the purposes described in this policy. Specifically:

• Active member data: retained while your account is active and for 12 months after account closure

• Rejected application data: deleted within 6 months of the decision

• Payment records: retained for 7 years as required by UK tax law

• Marketing consent records: retained for as long as consent is valid, plus 12 months

9. Your Rights

Under UK GDPR, you have the following rights:

• Access: Request a copy of the personal data we hold about you

• Rectification: Request correction of inaccurate data

• Erasure: Request deletion of your data ("right to be forgotten")

• Restriction: Request that we limit how we use your data

• Portability: Request your data in a machine-readable format

• Objection: Object to processing based on legitimate interests or direct marketing

• Withdraw consent: Withdraw consent at any time for processing based on consent (e.g., marketing cookies)

To exercise any of these rights, contact us at privacy@bartekdgreat.com. We will respond within one month. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

10. Security

We implement appropriate technical and organisational measures to protect your personal data, including encryption in transit (TLS), secure authentication, and access controls. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

11. Contact

For any questions about this privacy policy or our data practices, please contact us at privacy@bartekdgreat.com